ACCOMMODATION - DAY GUESTS - RESORT ACTIVITIES
ACCOMMODATION--35 rooms-- Our main lodge has 31 log cabin style rooms all with fireplace, private balcony, full bathroom, air conditioning and antique TV. 6 have large heart shaped jet tubs for two and mini fridges. All lodge rooms have either 1 queen bed or 2 single beds and either 1 double or single pull out sofa. Our Chalet has 4 suites with 1 bed each and with double jet tubs, balcony, mini fridge and fireplace. We are ideal for 70 guests, 2 to room. Additional accommodations are available locally for overflow.
ACCOMMODATION-MINIMUM RENTAL REQUIREMENTS- The following requirements will apply. All 35 rooms must be rented for two nights for weekend weddings May (unless last minute) thru til the third weekend in October. 25 rooms must be rented for two nights for weekend weddings the last weekend of October to June. If fewer rooms are rented, the organizer is responsible for full payment of the empty rooms. Breakfast will be added onto the room rate. Out of consideration for other guests there will be no noise permitted outside the banquet room unless all rooms are occupied by your group.
CHILDREN- Well behaved children are welcome. Fee applies. Children must be supervised at all times.
BABYSITTING- We do not offer a baby sitting service. If you would like to make these arrangements and have rented all 35 rooms you are welcome to rent our executive hospitality suite for $250 per half day.
DAY GUESTS--These guests are welcome to attend the ceremony and reception at no extra charge. For those who wish to arrive early and enjoy use of our facilities a $55 per person day fee will apply. Advance reservations are required for all day guests. Any guests who have failed to register will be added to the master account.
EXCLUSIVE USE-If you rent all rooms for two nights and arrange for all your meals to be provided by the inn we can guarantee exclusive use of the resort. If we already have bookings for the dates you are interested in we will contact the guests to offer alternate dates when we can guarantee a more peaceful holiday experience.
FACILITIES-All resort guests are welcome to enjoy all we have to offer. See our web site for a complete list of activities and attractions.
FIRES-Bon Fires are permitted subject to municipal fire restrictions or fire bans.
FIRE LOCATION-we have two fire pits, one by the lake and one at our activities field. If you are taking over the entire inn you may use either fire pit. If you are not taking over the entire inn we ask for all quiet by 11 pm. For groups with 10 or more rooms our field area fire pit may be used after 11 pm.
FIRE WOOD-firewood is available locally. With advance notice we are happy to bring in firewood for you. We charge $25 for delivery
FIRE SERVICE-With advance notice we can arrange for a member of the staff to arrange and light your fire for a $25 fee. We are happy to maintain your fire until 1 am for an additional $50.
NOISE--Please note if you do not take over the entire resort you must be respectful of other resort guests at all times.
PETS-- Sorry we do not allow pets during group functions.
BANQUET FACILITIES - Ideal for 60 - 70 guests indoors. For larger number of guests you may rent a marquis tent in summer, early fall, late spring..
BOATHOUSE LOUNGE-- Rental rates vary according to date. The air conditioned lounge is surrounded by greenhouse windows with a panoramic lake view, beautifully finished with cedar lined walls, oak dance floor and brick fireplace. Ideal for 70 guests indoors. More if stand up non table seated reception.
DECK-Adjacent to our Boathouse Lounge is our grand lakeside patio overlooking a lovely boardwalk where couples often exchange vows under the pines. Larger groups can arrange for a marquee to cover the deck to seat up to 100 guests. Extra Fee. Suitable for weddings from late May to early October. We recommend gas heaters for events in May, June, September and October. For safety reasons narrow heels are not permitted on the deck. Rental rate varies on date.
MINIMUM RENTAL REQUIREMENTS --Our Lounge is available anytime for groups with over 70 guests renting all rooms for two nights. For groups of 40-70 renting 20 or more rooms for two nights our Boathouse lounge is available anytime November to May or Sunday to Thursday June to October.
LARGER GROUPS-- We have a large activities field which can accommodate 2 x 20 by 80 Marquis.
SMALLER GROUPS-- Are welcome to use our Treetops Dining Room - We cater to groups of up to 50 in our dining room, If you do not occup all rooms we cannot guarantee exclusive use. In this case dinner can be offered at either 5 pm or 8 pm. (additional times may be available during quiet months) Please select the later seating if you wish to continue socializing following your meal. The dining room can remain open til 11 pm. There are no minimum room rental requirements for these occasions. Tables can be set up to accommodate 4 to 8 guests per table.
CHAIRS- Ceremony rentals can be arranged according to your needs and numbers.
HIGH CHAIRS/CRIBS-We do not supply high chairs or cribs.
In our Boathouse lounge we can accommodate 10 round tables. We usually have rectangular or L shaped head table. With rectangular head tables of 6 we can set up additional 9 round tables, with head tables of 6-14 we can provide 8 additional round tables.
In a marquis on the deck we can get 4 round tables of 10 in every 20 by 20 section and 2 round tables of 10 in the 10 by 20 section. A 15 by 20 tent using 24” banquet tables could accommodate 32 seats. If you prefer a Rectangular head table we can accommodate 3 round tables of 10 plus seating for up to 14 guests at an L shaped head table in that 20 by 20 portion.
TABLES--We have 10 round tables that seat 8-10 and 12 rectangular tables that can be customized to seat 6-10. If you wish to maximize deck seating you can rent additional round tables. There is no delivery charge if you are renting a marquis. The head table is usually a rectangular table, often L shaped depending on the number of seats required
We offer full service set up including chairs and signing table from $200 for up to 20 guests, extra charge per each additional chair. There is no additional charge for standing ceremonies in any outdoor or indoor public area location. Our beach area is suitable for up to 150 chairs and boardwalk for up to 80. If you wish to take care of this yourself we are happy to waive the fee.
RAINY DAY PLAN-You may wish to book one of the local churches if you prefer an indoor ceremony or as the “rainy day plan”. Alternatively you may wish to book a marquee for the swim beach with up to a 30 by 30 or canoe beach for a 30 by 50 to ensure the ceremony will continue outdoors in the event of rain or you may opt for our Executive suite or Boathouse lounge instead-Provided you meet the minimum requirements above to rent these spaces. If you are dining in the lounge guests could sit at their place settings for the ceremony. You may have your ceremony on site any time after 4 pm. TIP-ask guests to bring an umbrella in the event of light rain.
FOOD AND BEVERAGE
FOOD- Please see our special events menu for selections. We will do our best to satisfy all special requests so please let us know if you don't see what you are looking for.
CATERING-Aside from the wedding cake no outside food or beverages are allowed during your reception. You may bring your own food for your Friday evening bbq.
LUNCH-There are many options in the area for lunch. Tthere are many restaurants in Buckhorn to choose from. You can arrange for a self serve lunch on site by ordering snack trays as well. This cost can be added to the room rental cost or to the master account, how ever you prefer.
REHEARSAL BBQ-We are happy to host your bbq, please see our special events menu for cost. The price includes our 10 by 20 tent as well as guest seating. If you prefer to host this yourselves you are welcome to utilize the grassy area on the activities field. We can install a 10 by 20 rental tent and can supply seating a reasonalbe rental fee per person. You are welcome to host this as well if you prefer to keep costs down.
RESORT SERVICE FEE- 15%
WEDDING CAKE-- We are happy to store your wedding cake in our fridge provided it is in stackable containers. We will supply a table for your cake display as well as cutting service for a fee, please see our special events menu for details. Your cake may be served as a late night snack but cannot replace dessert.
ALCOHOL-- All wine and liquor served to your guests during your reception, dinner and dance must be provided by the Westwind inn. We can bring in any LCBO items with 45 days notice. Guests are welcome to bring their own beverages to consumer in their rooms and during the BBQ and Bon fire.
BRANDS-We use premium name brands. Smirnoff Vodka, Bacardi white rum, Canadian Club Whisky, Beefeater Gin
HOST BAR- On average guests consume 5 - 6 drinks per person during a host bar. Every group is a little different, some groups drink much more and some even less. If you wish to fix this cost we can offer a host bar. Rate varies. $$ per person for up to 5 hours. $$ per person for each additional hour. This includes house wine, domestic beer, standard mixed drinks and cocktails. Example, rum, rye, vodka and gin, mixed with pop or juice.
LINENS AND DECOR
CANDLES--Fire regulations strictly prohibit any open flame of any kind. Only approved enclosed candles that meet fire code may be used.
DECORATIONS-You are welcome to do this yourselves or to hire the decorator of your choice. We do not allow any decorations that attach to the walls, ceiling or curtains. Decorating is done at your own risk and The Resort will not be held liable for personal injury or damages. Extra charges may apply if there is any damage to the facility (tape marks, nail punctures, marker bleed throughs etc.).
FLOWERS-- We are happy to store your flowers in our walk in Fridge. If you plan to prepare your arrangements on site please be sure to bring all necessary items and to tidy up after yourselves. You may need a cutting board and sharp knife. Extra fees may apply if you require assistance.
LINENS-$ per person for white banquet cloths and napkin rentals (based on round table set up for 8-10 guests per table). skirting $ per 14”. A $50 delivery charge will apply for linens for groups with less than 40 guests. Decorators can also provide additional items to dress up your tables. Feel free to bring in the decorator of your choice.
NOTE: Westwind is a full service facility. We generally provide service with linens and full banquet set up including our tables, chairs, and dishes. However, if you desire any of the following services, please let us know if you prefer to arrange them independently or have us handle the arrangements: musicians, D.J., wedding cake, floral or other special decorations including chair covers and runners, photographer, marquis rental and officiant. We have provided some local contacts below. We are happy to take care of these arrangements for you with advance notice. A 20% fee will be added to the cost of service.
You will also need to provide place cards or a chart to designate seating for your guests.
PARTY ALCOHOL LIABILITY INSURANCE. This is a mandatory requirement for all functions and forms can be supplied by Westwind Inn. A copy of the executed insurance document is to be supplied to the Westwind Inn 60 days prior to the event. Approx. cost 1 - 100 guests $165 + taxes with a minimum $2 million liability. Further information available at www.palcanada.com
Helpful contacts and information (our local area code is 705)
Note: Following we have provided a few local contacts, however you are welcome to use any company you wish for these services. Please be sure to let us know at the time of booking if you would like us to arrange of any of the following services. A 20% service charge will be added to the total cost of each service and additional deposits will be required.
Chair Covers Chair covers are from $3 each. Installation is an additional $3 per chair for a standard cover. www.gotucovered.com/index.html . Our chairs are 17” wide X 18” deep 30.5 “ tall, 18” from floor to seat
Churches Anglican 657-9898, 705 652-8302, Baptist 652-8056, Presbyterian 652-0846, Roman Catholic 652-3095, United 705 657 9808, 705 652-3126
Disc Jockeys-RMS 743-5125 www.greatdancemusic.ca, Good Time Music 740 0352,
Florist Lakefield Flowers 652 6855 http://www.lakefieldflowersandgifts.com/
Horse & BuggyWendy and Doug Clear 656-4091
Musicians Harpist-Brianne Westland www.chantaldube.com Stringwood trio (flute, harp, cello) 749-6357
Rentals For all your needs try-Renters Choice 742-0060, Jack N Box 745 5225,
Marquis For up to 120-tent off the long portion of the deck using three 20 by 20 tents or 20X60.
For 20 more seats cover the smaller portion as well with a 15X20 or 10X20. Please be sure to ask guests to dress for an outdoor wedding. For guest reasons narrow heels are not permitted on the deck as they will fall between the cracks potentially causing injury as well as damage to the deck.
Transportation Welsh Limousine 705 749-1452, Basso Limousine 749-1722, Village Taxi 652-8294 coach Canada 705 748-3961. Taxis that seat 6 are approx $50 per trip or a bus can be arranged from $200 for the first trip, $100 for each additional trip immediately following.
ALL RATES SUBJECT TO CHANGE WITHOUT NOTICE UNLESS WITH A SIGNED CONTRACT & DEPOSIT.